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Miami University Board of Trustees Collection

 Record Group
Identifier: 005-3 BOT

Scope and Contents

Collection of meeting minutes and materials documenting the proceedings of the Miami University Board of Trustees and its committees. Includes agendas, correspondence, reports, members' lists, rules, regulations, and resolutions of the Board.


  • 1809-2023


Conditions Governing Access

Materials do not circulate and are made available to users in the Miami University Archives.

Conditions Governing Use

Materials do circulate and may only be used in the archives.

Biographical or Historical Information

The Miami University Board of Trustees was established by the 1809 Act creating Miami University. It functioned as the sole administrative body of Miami until the University's formal opening in 1824, and again, during the University's temporary closure from 1873 to 1884. At other times, the Board has exercised general oversight under University activities and its approval is required for all University fiscal expenditures and major policy decisions. Much of the Board's work is done in committees with the full Board giving general approval. The Miami Board of Trustees currently consists of 11 members; nine voting members appointed by the governor of Ohio for nine-year terms, and two non-voting student members appointed by the governor for staggered two-year terms.


78 Boxes

Language of Materials



Collection of meeting minutes and materials documenting the proceedings of the Miami University Board of Trustees and its committees.


Organized and arranged into the following series: I. Minutes and Materials, 1809-1819; II. Minutes, Committee Reports, Resolutions, and Miscellany, 1820-1830; III. Minutes, Faculty and Committee Reports, Resolutions, and Miscellaneous, 1836-1873; IV. Minutes and Miscellany, 1873-1884; V. Minutes, Faculty Reports and Miscellany, 1885-1904; VI. Minutes, 1905-1909; VII. Minutes, Committee Materials, 1910-1919; VIII. Annual and Special Meeting Minutes and Materials, Committee Minutes and Materials, Educational and Rotary Budgets, Presidents' and Other Reports to the Board, Board Correspondence, 1920-1968 IX. Board Meeting Minutes, Agendas and Appendices, 1969- Arranged chronologically within each series. Minutes lacking for 1924, 1925, 1926, 1931 and 1933 annual Board meetings. Only partial minutes available for 1932 annual Board meeting. Materials from 1809 to 1923 copies of original Board journals housed in the Miami University Libraries Special Collections Department. Digital copies of Board journal from 1809-1923 accessible online through Miami Libraries Catalog, Call Number LD3241.M48 PDF copies of Trustees' minutes and agendas from 2008 to the present available at the Miami Board of Trustees websites

Physical Location

Miami University Archives, King Library, 3rd Floor, Walter Havighurst Special Collections, Miami University, Oxford, Ohio

Method of Acquisition

Acquired from various sources

Existence and Location of Originals

Related Materials

Other Descriptive Information

Processing Information

Collection was processed by Bob Schmidt, Archivist, Miami University.

Finding aid prepared by Bob Schmidt
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
Language of description note

Repository Details

Part of the Miami University and Western College Memorial Archives Repository